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|KeyWORDS: Vol. 1, Issue 2, MAR 08|
Funding Approved for Branch Library and MARBL Feasibility Studies
Photo: Charles Forrest reviews MARBL documents.
The University has approved plans to study the feasibility of two library projects: building a new freestanding Manuscript, Archives, and Rare Book Library (MARBL) on Emory’s central campus, and building a Library Branch at Emory’s Briarcliff campus.
The study will examine the possibility of putting a new MARBL facility on the site of the Hospital Annex across Asbury Circle from the Robert W. Woodruff Library, previously the site of the Nursing School, says Charles Forrest, Emory Libraries’ director of planning and assessment. MARBL, which has been housed on the 10th floor of the Woodruff Library since 1969, is bursting at the seams, Forrest said.
“A new facility will provide spaces where students, scholars and visitors from Emory and around the world can study handwritten manuscripts of literary luminaries such as Nobel Prize-winner Seamus Heaney, British writer Salman Rushdie, and Pulitzer Prize-winner Alice Walker,” Forrest said. “MARBL’s new home will be an intersection for community, technology and groundbreaking use of rare materials, combining space for growth and exhibition of world-class collections with public programming, research and teaching.”
The proposed Library Branch will be modular and expandable, incorporating a high-density system to house physical collection resources in an environment appropriately conditioned for long-term retention, Forrest said.
“The Library Branch also will include digital production services, a digital curation center, space for selected offsite library staff operations, and necessary swing space for library expansion and renovation projects such as Woodruff Library Stack Tower renovation, and construction of a new library at Oxford College,” he noted.
Both studies are scheduled to conclude this spring, positioning the Library for fundraising and progress into the next phases of architectural design. It is hoped that the Library Branch can be built within the next two years, with construction of MARBL to follow a couple of years later, Forrest said
So after the feasibility studies are completed, what’s next?
fundraising; it’s the centerpiece of the library’s campaign,”
Forrest said. “For the Library Branch, I hope we can move quickly
into architectural design, which could conceivably take the rest of
the calendar year. The fast track schedule calls for construction during
calendar 2009, with occupancy in early 2010.”
|--Lea McLees, director of communications|
Joins Bourgeoning Trend: Grad School and Libraries Launch Electronic Theses,
Beginning in Fall 2008, all Emory University graduate students will submit their doctoral dissertations and masters theses in electronic form for the university’s Electronic Theses and Dissertations (ETD) database. ETD is an online, searchable repository of Emory University graduates’ research. Undergraduates completing honors theses will contribute to the online repository beginning in 2009.
The Graduate School and the Libraries teamed up two years ago to begin developing ETD. Creating such university-wide repositories of student research is a national trend that has been gaining momentum among top research universities for the last decade, says Lisa A. Tedesco, dean of the Graduate School.
“Theses and dissertations are among the most important intellectual works of the university. Sharing them can raise the profile of the university in the United States and abroad,” Tedesco said. “Putting our scholarship online is a strategic way to maximize and extend Emory’s reputation for producing leading-edge research.”
The Emory campus benefits from ETD in numerous other ways, as well. In the past, students and their advisers often waited months after graduation for theses and dissertations to reach library shelves and the ProQuest repository. With ETD, many students will find their work online just a few weeks after they leave the Emory campus as graduates. Through ETD, they will find it much easier to include audio, video, computer animation, data sets and other materials with their submissions.
From the Graduate School’s perspective, processing theses and dissertations will become more efficient since the new submission system provides automated management tools for academic tracking. And in the libraries, ETD will free shelf space for storing other materials that are not available digitally, said Rick Luce, vice provost and director of libraries.
“The ETD will be the University’s copy of record of student research, and will be carefully preserved by the libraries,” Luce said. “This will make theses and dissertations more easily accessible, allowing researchers broader and more timely access to Emory scholarship.”
Submitting research for inclusion in ETD is easy, said Paul O’Grady, project manager for the ETD program.
“Students will simply submit their work as a PDF file, along with some basic information about their research,” he said. “This information will be displayed in the ETD repository, and also transmitted to ProQuest/UMI for their database.”
O’Grady and other colleagues from the libraries will be holding information and training sessions throughout spring semester and again during fall to prepare students to submit their work, and to introduce staff to the new procedures. Sessions for students will include training from Lisa Macklin, the head of the libraries’ Office of Intellectual Property Rights, on copyright, trademark and publishing issues in the digital age.
The Graduate School offers students choices on access restriction for those who may not want their work available online immediately upon graduation. Basic information on all theses and dissertations will be listed in the ETD index. However, access to full-text can be set for immediate release or withheld for one, two or six years following graduation. Research on which patents are pending will be kept out of the repository until the necessary filings are completed.
The ETD program and related software were developed during 2006 with input from faculty members, librarians, university administrators and graduate students. A pilot program began in March 2007 among doctoral students from anthropology, art history, chemistry and epidemiology, with favorable results. The ETD repository is currently home to 30 theses and dissertations, 14 of which are available in full-text form.
|--Lea McLees, director of communications|
Goizueta Business Library Adds Space, Computing Power
Photo: Students work on a group project in the Goizueta Business Library.
If you’ve stopped by the Goizueta Business Library (GBL) lately, you know it is almost always packed to the gills with busy students studying and completing group projects.
The upcoming comprehensive campaign for Emory University will offer the business library team the chance to renovate its space and enhance its services -- donors will sign on to name the library, as well as two multimedia rooms inside it. But in the meantime, the business library team has created opportunities to make some small enhancements that will pave the way for the larger ones, said Susan Klopper, director of the GBL.
we had to do as team is to say, ‘We can’t do anything major
or that requires any substantial budget, but can something be done now?’
There’s always a yes answer,” Klopper said. “Nothing
major, but in the meantime, what can we do now to accommodate more students?
So we continued to look at our space and how to configure it.”
“First, the team added some computing power and reconfigured furniture,” Klopper said.
“Over the past year-and-a-half we have added between six and eight additional computers,” she explained. “We’ve been relatively successful in reconfiguring the tables, and that has helped to alleviate whatever additional crowding might have come about because we have added more work stations. The majority of the workstations we’ve added are at project tables, and those are set up for multiple students to use.”
Next on the list? Making a 364-square-foot expansion to the library’s existing 1,828 square feet by moving three bays of government documents reference shelving out of the business library.
“Last fall we met with Nancy Reinhold, head of reference and instructional services (RIS), David Vidor, director of user services, and Charles Forrest, library planning officer,” Klopper said. Together with many individuals in RIS and Technical Services for Government Documents, Reinhold worked out a plan to open up this space.
The timeline called for the government documents reference collection to be removed by spring break this year, but it was actually removed by mid-January along with the shelves that housed it. These titles were integrated into Levels 1 and 2, with some eventually going to storage after digitization.
GBL students are already using the four tables moved into that space for reading and group projects, Klopper said.
“We’re still in the process of weeding the two bays of business reference shelving to reduce them to fit onto either counter-height shelving or to move them elsewhere to free up even more space,” Klopper said. “It may be that we will want to retain a row or two of the higher shelving there to form a natural break or wall with the passageway into the Interlibrary Loan office.”
Eventually, plans call for the new space to be framed and the entire GBL area to be glassed-in over to the ILL entrance area, most likely during Summer 2008. Now that the tables are in place, staff are watching how the tables and space are being used, and determining whether the configuration needs to be reworked. More electrical outlets will be added, as well.
Long-term renovation goals for the GBL include:
• Expanding the current public work space and glassing-in the entire business library. This will brand the space and distinguish it as the Goizueta Business Library. That move also will diminish noise emanating from enthusiastic, group-projects-driven GBL students into quieter areas of the library
• Obtaining new, state-of-the-art, modular furniture and seating arrangements. One model is the Chemistry Library, where furniture isn’t tethered. Tables can easily be pulled together or taken apart and seating can be arranged in many different configurations.
Chuck Spornick, director of collection management and goal leader for transforming library spaces and services, has been working with GBL and noted that this goal is consonant with the design of most new or renovated learning commons in North American research libraries.
“To support collaboration we need space that is flexible, space that can be adjusted by the user,” he said.
Noted Klopper: “We only have so much square footage so [determining] how we can get [the] most bang for the buck is important. We think the business library can be a model for collaborative work spaces for both the Woodruff Library and other campus libraries as well.”
The hope is that within two years an architect can be engaged to develop plans for the renovated space.
For the business librarians’ staff space, “We want to replace walls with glass in order to make librarians more visually accessible to students,” Klopper said. “We can’t move walls, but we want to let students see the librarians, let us see them -- be creative with glass windows.”
Next on the GBL’s list? The team is rethinking the whole concept of its reference desk, which is now located in the back of the GBL.
“We’re asking ourselves where it should be, what should it look like, and how should it function,” Klopper said.
of these smaller activities support the long-term naming opportunities
for the library. When those are funded and the time for large-scale
renovation comes, we will have tested our ideas and we’ll have
data to support our theories about how the GBL should be configured
to best serve our users,” she said.
|--Nancy Books, editor of KeyWORDS|
Smartboard Was Smart Move for Goizueta Business Library
Photo: Students use the Smartboard in the business library.
When Susan Klopper, director of the Goizueta Business Library (GBL), heard that Academic Computing needed to dispose of two Smartboards which were being removed from Woodruff Hall, she got a bright idea: Use one in GBL.
Alan Cattier, head of academic computing, was willing to offer the board to GBL for the cost of set-up and installation, which was about $1,000. That was a real bargain, considering that the orginal cost of a Smartboard, including installation, is usually $20,000, Klopper said.
“It was a deal we couldn’t pass up,” Klopper said. “Alan was incredibly gracious in offering the Smartboard to us for such a minimal investment.”
The Smartboard is quite large (12 ft. wide x 16.75 ft. high x 6.4 ft. deep) and the GBL space is limited, but the GBL team managed to fit one into the space. With help from Kim Braxton, manager of the Centers for Educational Technology, the Smartboard was installed and functioning by early August 2007, just in time for the beginning of the 2007-2008 academic year. The board has been marketed to undergraduate and graduate students through the group conferences on First Class.
Intended not only to relieve some of the pressure on multi-media presentation rooms at the Goizueta Business School but also as a carrot to draw more MBA students into the library, the Smartboard has been a success, Klopper said.
“The students are using it. Not every day, all the time, but we have definitely seen in the crunch period before projects are due, it’s being used,” she said.
The board also seems to be used by the BBAs more than the MBAs, Susan noted. It’s possible that MBA student prefer more privacy, but that’s just a guess, she said.
The GBL team is evaluating use of the board and collecting student feedback as it plans for eventual renovation of the business library, Klopper noted.
|--Nancy Books, editor of KeyWORDS|
Emory University © 2008
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