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Interlibrary loan service is provided to facilitate the university-related
research of Emory students, faculty, and staff. This service
is not available to spouses or children of the above groups, to
alumni, or to guest researchers, who are encouraged to contact their
primary academic, public or corporate library regarding interlibrary
loan service.
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The length of time involved in obtaining a loan or photocopy from
another library can vary considerably. However, most materials can be
obtained in seven to ten days. Materials from from within the
local ARCHE library
consortium usually are supplied in three to five days
Rush processing of requests can be provided on a limited basis
in cases of urgent need. If you require delivery of materials
in less than one week, please so indicate on your request(s) and
discuss your need with ILL staff prior to or immediately after submitting
your request(s).
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Though we will attempt to fill almost any request submitted, the
following types of material often are difficult to obtain through
interlibrary loan:
- Recently published items
- Textbooks, study guides and workbooks (note that we do not request textbooks for class use)
- Entire volumes or issues of periodicals, especially if less
than 3 years old
- Reference works
- Rare books and original manuscripts
- Newspapers and other bulky materials in their original format
- Audiovisual materials and computer software
- Works of genealogy or heraldry
- Dissertations and theses from outside North America
You should not expect to obtain items listed in Emory libraries'
catalogs unless they have been declared missing or lost by the appropriate
circulation department. Items that are charged out to another borrower
should be recalled for your use unless the need is urgent.
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Check EUCLID and/or
other appropriate catalogs to be sure that Emory does not own the
material needed.
Please see a Reference Librarian if you have incomplete information
about material required or if you need assistance in determining
whether items are held in Emory libraries.
Requests may be submitted electronically via ILLiad and via most of the
RLIN/Eureka databases accessible from the Databases
link on the libraries' web page and/or the Databases button in EUCLID.
- To access ILLiad, click on the Interlibrary Loan button in EUCLID or other web page.
- Enter your Emory Network ID (NetID) and Password.
- If you are a first-time ILLiad user, complete the registration form.
- From the ILLiad Main Menu, select the type of request you wish to submit.
- Complete a separate request for each item, including the following information:
- Complete and accurate information about the item requested--please do not use abbreviations
- Source of your citation, i.e., where information about an item may be verified
- Date after which you cannot use the requested material
Please be sure to inform ILL staff of extended absences when requests
are outstanding and/or cancel requests for material no longer needed.
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Most ILL articles are delivered electronically in PDF format. You will be notified via e-mail when requested documents are available for viewing.
To view an electronic document, logon to ILLiad, click on Electronic Documents in the View/Edit section of the ILLiad Main Menu and click on the View link for the desired document. Electronic documents
will be available via ILLiad for 30 days or until you delete them, whichever is earlier.
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You will be notified by e-mail when requested material is available for your
use.
For most users, the pickup location for borrowed items and paper copies from ILL is the Circulation desk on the 3rd Floor
of the Woodruff Library*. Since Circulation maintains several types
of items for pickup, please be sure to specify "interlibrary loan"
when asking for these materials.
*ILL material for Chemistry faculty and graduate students is delivered to the Chemistry Library for pickup. Chemistry Lirary staff will notify you via email when items are available. ILL material for faculty and graduate students in Environmental Studies, Mathematics & Computer Science and Physics is delivered to the Chemistry Library for subsequent delivery to a departmental office or mailbox. Back to top of ILL Policies
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The General Libraries absorb most fees charged by other libraries
for supplying materials via interlibrary loan; however, you are
responsible for the cost of the following kinds of reproductions:
- Dissertations purchased from ProQuest (currently $30.00--prepayment
is required ASAP after request submission in order for your request
to be processed)
- Copies of more than 50 pages and/or requiring special processing
by the supplying library (e.g., microform or photographic reproductions)
- Copies with copyright fees in excess of $20
ILL will make every effort to advise you in advance regarding unusual
charges and/or prepayment requirements.
Users of ILL services also are responsible for prompt payment of
any fines and/or replacement costs arising from their requests (please
see the RETURNS/RECALLS section below for
further information).
Please note that any monies owed for ILL activity must be paid
at the Interlibrary Loan Office and not at the Circulation Desk.
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The lending library determines the loan period and renewal policy
for its material. With the exception of materials from the Center
for Research Libraries (CRL), borrowers, including faculty,
can expect to keep most material for two to four weeks. Material
from CRL is loaned for six months, subject to recall.
Researchers should make every effort to complete their work with
ILL material within the original loan period. If a renewal request
becomes necessary, a three-week renewal may be requested via ILLiad
(not EUCILD) unless NO RENEWAL is indicated on the item label. To place a renewal request in ILLiad, click on Checked-Out
Items in the View/Edit section of the ILLiad Main Menu, the request number of the item you wish to renew,
and Request Renewal.
Please note that renewal requests must be placed before
the original due date. ILL must contact the lending library for
permission to renew and will inform you whether or not your renewal
request has been granted. Please also note that, with the
exception of CRL material, we usually can obtain only one renewal
per item.
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The lending library also establishes the conditions under which
borrowed material may be used. Items may be restricted for use in
the library only, photocopying may be prohibited, etc.
A borrower's failure to comply with the conditions of a loan
could jeopardize his or her interlibrary loan privileges and/or
those of the General Libraries with lending institutions.
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Return all ILL materials directly to the Interlibrary Loan Office
or to the Circulation Desk by the date due. A fine of 50 cents
per day will be charged for ILL material that is returned more than
one day past the due date.
Please note that ILL materials are subject to recall by the lending
library at any time. Failure to return a recalled item by
the date indicated will result in a fine of $2.00 per day.
ILL fines can be paid in person at the Interlibrary Loan
Office (not the Circulation Desk) with cash or or a check payable
to Emory University. Checks can also be mailed
to the following address:
Interlibrary Loan
Woodruff Library
Emory University
Atlanta, GA 30322-2870
Continued failure to return ILL materials or to pay fines
in a timely manner will result in suspension of a borrower's interlibrary
loan privileges. Access to ILLiad will be blocked for requesters
with any ILL items more than 14 days overdue or with $20 or more
in unpaid ILL fines.
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