Borrow Books, Equipment, and Media

Students

Borrowing Privileges and Loan Periods

DVDs in the Lending Collection [What’s this?]

Up to 3 items for 3 days. One online renewal. All items due at closing on due date.
Overdue fines: $1.00 per day.
After 12 days: borrower billed $100.00 minimum.

Other Visual Media

This includes DVDs (“non-lending”), BluRay, Videocassettes, Laserdiscs, Video CDs (VCDs), 16mm Films, Media Kits (mixed-media materials)

Library use only.
Undergraduates: 3-hour checkout, no renewal.
Graduate students: 3 day checkout (up to 3 items, including DVD-LENDs), no renewal.
Overdue fines: $1.00 per hour or portion of an hour.

Compact Discs

Up to 3 items for 3 days.
No renewal, no re-check.
Overdue fines: $1.00 per day, $3.00 per day for recalled items.

Books, Scores

28 days (Graduate students: 120 days) unless recalled.
Renewable.
(Reference books do not circulate.)
Overdue fines: $0.50 per day, $2.00 per day for recalled books.

Course Reserve Materials

Including Books, DVDs & other videos, CDs, and Audio Cassettes.

Books: 3 hours, 1 day, 3 days, depending on instructor, one renewal, can leave the library.
Visual Materials: One item for 3 hours, no renewals, library use only.
CDs: 3 hours, library use only.
Audio Cassettes: 3 hours, library use only.
Overdue fines: $1.00 per hour.

Journals - bound volumes only

4 days, no renewal. (Unbound issues do not circulate.)
Overdue fines: $2.00 per day.

Audiocassettes, LP Phonodiscs

3 hours, 2 renewals.
Overdue fines: $0.50 per hour.

Headphones, Headphone Adapters, Remotes, Laptop Power Adapters

Library use only.
3 hours, renewable at Music & Media Desk only.
Overdue fines: $1.00 per hour or portion of an hour.

Laptops

One laptop per patron.
3 hours, renewable once at Music & Media Desk.
Library use only.
Overdue fines: $5.00 per hour or portion of an hour.

GPS Handheld Units

One unit per patron.
14 days, no renewal.
Overdue fines: $5.00 a day.

E-readers - iPad 1 and Nook Color [What's this?]

One e-reader per patron.
14 days, no renewal.
Overdue fines: $5.00 a day.

Data projectors, digital audio/video recorders, digital still cameras, microphones, tripods, webcams, wireless presenters

14 days, no renewal.
Overdue fines: $5.00 a day.

Faculty

Borrowing Privileges and Loan Periods

Visual Media

Up to 7 items for 7 days.
(Please inquire about exceptions for instructional purposes.)

Compact Discs,Audiocassettes and LP Phonodiscs

120 days.

Books, Scores

365 days. Renewable.

(Reference books do not circulate.)

Journals - bound volumes only

4 days, no renewal. (Unbound issues do not circulate.)

Reserve Materials

CDs : 3 hours, 1 renewal.
Visual Materials: 3 hours, no renewals.
Books: 2 hours, 1 renewal.
Audio Cassettes: 3 hours, 1 renewal.

Headphones, Headphone Adapters, Remotes, Laptop Power Adapters

Library use only.
3 hours, renewable at Music & Media Desk only.
Overdue fines: $1.00 per hour or portion of an hour.

Laptops

One laptop per patron.
3 hours, renewable once at Music & Media Desk.
Library use only.
Overdue fines: $5.00 per hour or portion of an hour.

GPS Handheld Units

One unit per patron.
14 days, no renewal.
Overdue fines: $5.00 per day.

E-readers - iPad 1 and Nook Color [What's this?]

One e-reader per patron.
14 days, no renewal.
Overdue fines: $5.00 per day.

Data projectors, digital audio/video recorders, digital still cameras, microphones, tripods, webcams, wireless presenters

14 days, no renewal.
Overdue fines: $5.00 a day.

University Staff

Borrowing Privileges and Loan Periods

DVDs in the Lending Collection [What’s this?]

Up to 3 items for 3 days. No renewal. All items due at 3:00 p.m.
Overdue fines: $1.00 per day.
After 12 days: borrower billed $75.00 minimum.

Other Visual Media

This includes DVDs (“non-lending”), BluRay, Videocassettes, Laserdiscs, Video CDs (VCDs), 16mm Films, Media Kits (mixed-media materials)

Library use only.
3-hour checkout, no renewal.
Overdue fines: $1.00 per hour or portion of an hour.

Compact Discs

Up to 3 items for 3 days.
No renewal, no re-check.
Overdue fines: $1.00 per day, $3.00 per day for recalled items.

Books, Scores

28 days unless recalled. Renewable.
(Reference books do not circulate.)
Overdue fines: $0.50 per day, $2.00 per day for recalled books.

Journals - bound volumes only

4 days, no renewal. (Unbound issues do not circulate.)
Overdue fines: $2.00 per day.

Reserve Materials

Including DVDs & other videos, CDs, Books, Audio Cassettes (Language).

Books: 3 hours, 1 day, 3 days, depending on instructor, one renewal, can leave the library.
Visual Materials: One item for 3 hours, no renewals, library use only.
CDs : 3 hours, no renewals, library use only.
Audio Cassettes: 3 hours, no renewals, library use only.
Overdue fines: $1.00 per hour.

Audiocassettes, LP Phonodiscs

3 hours, 2 renewals.
Overdue fines: $0.50 per hour.

Headphones, Headphone Adapters, Remotes, Laptop Power Adapters

Library use only.
3 hours, renewable at Music & Media Desk only.
Overdue fines: $1.00 per hour or portion of an hour.

Laptops

One laptop per patron.
3 hours, renewable once at Music & Media Desk.
Library use only.
Overdue fines: $5.00 per hour or portion of an hour.

GPS Handheld Units

One unit per patron.
14 days, no renewal.
Overdue fines: $5.00 per day.

E-readers - iPad 1 and Nook Color [What's this?]

One e-reader per patron.
14 days, no renewal.
Overdue fines: $5.00 per day.

Data projectors, digital audio/video recorders, digital still cameras, microphones, tripods, webcams, wireless presenters

14 days, no renewal.
Overdue fines: $5.00 a day.

Other Emory Affiliates : Spouse, Domestic Partner or Child

Most Emory employees have either staff or affliate borrowing privileges. Please call to confirm your status at 404-727-6872.
Emory affiliates must have their Emory ID card or form of picture ID to borrow materials.
Spouse, Domestic Partner or Child of Emory Faculty/Staff/Student: Apply for privileges at the Woodruff Circulation and Reserves Desk.
If you have a question regarding our policies, please call the Heilbrun Music & Media Library staff at 404-727-1777.

Borrowing Privileges and Loan Periods

Visual Materials

This catagory includes DVDs, BluRay DVDs, Videocassettes, Laserdiscs, Video CDs, 16mm Films, Media Kits (mixed-media materials)

Library use only. 3-hour checkout, no renewal.
Overdue fines: $1.00 per hour or portion of an hour.

Compact Discs

Library use only. 3-hour checkout, no renewal.
Overdue fines: $1.00 per hour or portion of an hour.

Books, Scores

Same privilege as spouse / partner:
Faculty : 365 days.Staff / Student : 28 days.

Journals - bound volumes only

4 days, no renewal. (Unbound issues do not circulate.)
Overdue fines: $2.00 per day

Audiocassettes and LP Phonodiscs

3 hours, 2 renewals
Overdue fines: $0.50 per hour

Emory Alumni

Emory University alumni must have their Emory ID card or form of picture ID to borrow materials.

For privileges, come to the Woodruff Circulation Desk and fill out an application. There is no fee for alumni for borrowing privileges.

Borrowing Privileges and Loan Periods

Books and Scores

Up to 25 items may be checked out at a time for a 28 day loan period.Overdue fines: $0.50 per day, $2.00 per day for recalled books

Videos, sounds recordings, and other media items

These items may be used within the library. 3 hour loan period for videos, 2 hour loan for sound recordings.

Renewals and Recalls

Renewals can be made online through EUCLID (click on My Account) as long as your registration is current. To update your privileges, please come in person to the CLAIR/Woodruff Library Circulation Desk.

Recalls: any item is subject to recall and standard fines will apply. Recalls may be placed by Emory alumni.

If you have a question regarding our policies, please call the Heilbrun Music & Media Library staff at 404-727-1777.

Georgia Tech, Georgia State and University of Georgia students and faculty (GETS patrons)

Privileges & Loan Periods for GETS (University of Georgia, Georgia Tech, and Georgia State University) participating institutions' students, faculty, and staff

Borrowing Privileges and Loan Periods

Books and Scores

Up to 25 items may be checked out at a time for a 28 day loan period.
Overdue fines: $0.50 per day, $2.00 per day for recalled books

Journals (bound and unbound): Journals may be used within the library.

Videos, sounds recordings, and other media items

These items may be used within the library. 3 hour loan period for videos, 2 hour loan for sound recordings.

Recalls and Renewals

Renewals can be made online through EUCLID (click on My Account) as long as your registration is current. To update your privileges, please come in person to the CLAIR/Woodruff Library Circulation Desk. 

Recalls: any item is subject to recall and standard fines will apply. Recalls may be placed by GETS patrons.

If you have a question regarding our policies, please call the Heilbrun Music & Media Library staff at 404-727-1777.


To register as a borrower at Emory General Libraries

You will need a valid ID from your institution.

Register in person at the Woodruff Library Circulation Desk. Your borrowing eligibility will be verified by contacting your library's circulation staff, so please coordinate your registration when both Emory and your library are open.

Eligibility lasts until the end of the semester for students and staff and for one year for faculty.

Borrowers with overdue materials or unpaid fines will be prohibited from borrowing additional items until they clear their accounts.

Students and Faculty at other Atlanta Area Universities in the ARCHE program

Privileges & Loan Periods for Students and Faculty at other Atlanta Area Universities (ARCHE)

The Interlibrary Use Policy of the ARCHE (Atlanta Regional Council for Higher Education) Libraries Cooperative Program provides for borrowing from the collections of other ARCHE libraries by the faculty, staff, and students of member institutions, for the purpose of supplementing the resources of their own library.

Borrowing Privileges and Loan Periods

Books and Scores

Up to 25 items may be checked out at a time for a 28 day loan period.
Overdue fines: $0.50 per day, $2.00 per day for recalled books

Journals (bound and unbound)

Journals may be used within the library.

Videos, sounds recordings, and other media items

These items may be used within the library. 3 hour loan period for videos, 2 hour loan for sound recordings.

Renewals and Recalls 


Renewals can be made online through EUCLID (click on My Account) as long as your registration is current. To update your privileges, please come in person to the Woodruff Library Circulation Desk.

Recalls: any item is subject to recall and standard fines will apply. Recalls may be placed by ARCHE patrons.

If you have a question regarding our policies, please call the Heilbrun Music & Media Library staff at 404-727-1777.

Please Note: ARCHE patrons are admitted into the library from 8am to 9pm during regular class periods, and from 8am to 5pm during exam periods.

Who Can Borrow? 


Students and Faculty at these institutions are eligible to use Interlibrary Use Cards obtained at their university*:

Agnes Scott College
Atlanta University Center
Brenau University
Clayton State University
Columbia Theological Seminary
Kennesaw State University
Mercer University (Atlanta Campus)
Morehouse School of Medicine
Oglethorpe University
Savannah College of Art and Design-Atlanta
Southern Polytechnic State University
University of West Georgia

*Atlanta Fulton Public Library does not issue or accept ILU cards

You will need a valid ID from your institution and an interlibrary use card.

Register in person at the Woodruff Library Circulation Desk. Your borrowing eligibility will be verified by contacting your library's circulation staff so please coordinate your registration when both Emory and your library are open.

Your home institution determines the period of eligibility.

Records with overdue materials or fines will be blocked and transactions restricted until the block is cleared. (You may pay your fines at the Woodruff Library Circulation Desk.)

Guests

Privileges & Loan Periods for Guests / Non-Emory Users

Guests are welcome to visit the Heilbrun Music & Media Library, and may use videos, sound recordings, and other media items with presentation of an official picture ID, such as driver's license or state issued ID, as their borrower card.

All items are for use within library only.

Guests must present ID to access the Woodruff Library building.

For directions, please click here.

Purchasing Borrowing Privileges for Books and Scores

Borrowing privileges for books and scores may be purchased by the general public for $75.00 for six months or $100.00 for one year.

Borrowing privileges for books and scores within the Heilbrun Music & Media Library are included in the privileges to Woodruff Library.

To purchase and / or update privileges, please visit the Woodruff Library Circulation Desk.

If you have a question about obtaining borrowing privileges, please call the Woodruff Library staff at 404-727-6872.

Borrowing Privileges


Researchers paying for privileges may have as many as 50 books and scores checked out at a time for up to 28 days, from both the Woodruff Library and the Music & Media Library.

Overdue fines: $0.50 per day, $2.00 per day for recalled books.

Renewals and Recalls


Renewals can be made online through EUCLID (click on My Account) as long as your registration is current.

Recalls: any item is subject to recall and standard fines will apply.

Borrowing privileges are not transferable.

If you have questions about borrowing privileges, please call the Heilbrun Music & Media Library staff at 404-727-1777.

Recalls and Renewals

Recalling CDs, Books and Scores

If you need a CD, book or score that is currently checked out, you can recall it through EUCLID.

Once the item is recalled, the patron has 10 days to return it to the library.

As soon as the item is returned, you will be notified by email that it is available to pick up at either the Music & Media Library desk or the Woodruff circulation desk.

Videos cannot be recalled online. If you need a visual item that is checked out, please contact the Heilburn Music & Media staff at 404-727-1777.

How to place a recall request

Use EUCLID (Emory's online catalog) to place a request:

Login to EUCLID.

Search for the book in the catalog.

Once you've found the correct citation, click on the item location.

In the holdings page, click on 'Item Request.'

Choose the correct library pickup location and click on 'Go.'

You will be notified via email once the book arrives and is ready to be picked up.

Renewals

Books, scores, and journals may be renewed online.

Videos and other media items cannot be renewed.

Items on hold and/or recalled for others will not be renewed.

If an unrenewable item is required for instruction, please contact the Heilbrun Library staff at 404-727-1777.

Renewals may also be made in person at the Heilbrun Music & Media Library desk or the Circulation and Reserves desk.

Replacement Costs

After the maximum amount of overdue notices are sent for a loaned item, it will be considered lost and replacement costs will be charged to the patron.

Music & Media item

Days overdue

Replacement cost 

Laptops
4
$1400
Power adaptors, calculators,  headphones & remotes
4
$50 for headphones & remotes, $100 for laptop adaptors and calculators
All reserves items
4
$100
Three hours media
4
$100
Two week equipment
7
$250 Nook Color, $600 iPad, A/V equipment costs determined once lost
DVD-LENDs
12
$100
CDs
12
$100
Bound Volumes
12
$100
Books and scores
45
$100

If an item has been lost, please contact us at (404) 727-1777 or by email at mmdesk@mail.library.emory.edu.